How to Utilize Bizman's Announcement Feature

This guide provides authorized users with a comprehensive guide on creating, editing, and managing announcements in Bizman.

The Announcement feature, accessible under the Management section, is a tool designed to streamline internal communication. It allows you to share critical updates, company news, or external resources like social media links directly within the platform, helping your team stay informed and aligned.

Keep your team informed by learning how to create, edit, and manage announcements within the platform.

Creating an Announcement in Bizman

1. Navigate to Announcements
   From the Side Menu, click on “Management" and then select "Announcements" from the dropdown (Add and Edit Announcement permissions required).
   
   
   
2. Click "Add Announcement" - In the upper right corner, you'll find the "Add Announcement" button.
   
   
3. Craft Your Message - Enter a clear and concise title for your announcement. In the description area, compose your message, add an image, and include relevant details.
   
   
   
4. Add a URL (Required) - Bizman requires a link to accompany each announcement. Paste the URL of the social media post, company update, or other relevant external source in the designated field.
   
   
5. Set Announcement Visibility - Ensure your announcement is visible to your team by checking the "Set as Active" checkbox. Uncheck this box if you want to save a draft for later edits.
   
   
6. Preview or Save - To review your announcement before publishing, click "Preview" to see how it will appear to your team. If you're satisfied with the content and layout, click "Save" to finalize and publish the announcement. 
   
   

Editing and Managing Announcements

• A list of all your announcements is displayed on the Announcements page.
  
  
• You can use the three-dot menu next to each announcement to access options like "Preview," "Edit," and "Delete."
  
  
  
• The "Edit" function allows you to modify the title, description, or link associated with the announcement.
  
  
• Use the "Delete" option to remove announcements that are no longer relevant.
  
  

Announcement Visibility and User Engagement

• Only one announcement can be set as "Active" at a time. This ensures focused communication and avoids overwhelming your team.
  
  
• When set to active, the announcement will pop up for users, and they can click 'Close' to close the announcement for now, but it will reappear every hour until they click "Read Update," or the announcement is set to Inactive.
  
  
• You can track user engagement by clicking on the title of a specific announcement. This will show you details like the number of users who have viewed the announcement and those who haven't, along with the date each user viewed it.
  
  

How to Set an Announcement to Inactive

• Locate the announcement you want to deactivate in the announcements list. Look for a three-dot icon in the Actions column next to the announcement title.
  
  
• Click the three-dot icon and choose “Edit” from the dropdown menu.
  
  
• In the edit announcement window, find the checkbox labeled "Set as Active".
  
  
• Uncheck the "Set as Active" checkbox.
  
  
  
• Click "Save" to confirm the changes and deactivate the announcement.
  
  

Crafting Impactful Announcements: Tips for Effective Communication

When creating announcements in Bizman, clarity and organization are essential for ensuring your message resonates with your team. Start by focusing on the core idea you want to communicate. A clear and concise message eliminates confusion and keeps the audience engaged. Use simple, direct language to deliver your key points effectively without overwhelming the reader.

Consider incorporating visuals, such as images or infographics, to enhance your announcement. Visual elements can make your message more engaging and help emphasize important details. They are particularly useful when explaining complex ideas or drawing attention to specific updates.

By combining a well-structured message with appropriate visual aids, your announcements will not only capture attention but also ensure your team fully understands the information you're sharing.

In the end, utilizing the Bizman Announcements feature as part of your communication strategy is a quick and easy way to ensure critical updates and company news reach your entire team efficiently. Beyond internal updates, you can also share links to your latest social media posts through announcements. This encourages team members to engage with your content, boosting overall reach and brand awareness.