What is Automatic User Deactivation?

Administrators and authorized users have control over user account management in Bizman, including the ability to manually deactivate accounts when necessary. This process involves accessing the ‘Management’ module, selecting ‘Users’ from the options, locating the specific account, and selecting the deactivate option. This capability allows administrators to address individual cases or enforce organizational policies effectively.

In addition to manual deactivation, Bizman features an automatic user deactivation system designed to maintain platform security and efficiency. The system evaluates accounts against predefined criteria to identify inactivity. These criteria include the account's creation date, administrative privileges, reactivation history, and recent activity levels. When an account meets the conditions for inactivity, it is automatically deactivated.

Before deactivation, a notification system ensures transparency and provides opportunities for action. Both administrators and affected users receive a series of email alerts: one seven days before deactivation, another the day before, and a final notification on the day of deactivation.

Once deactivated, users lose access to the Bizman platform until their account is reactivated.

This dual approach of manual and automatic deactivation, paired with timely notifications, helps maintain a secure and streamlined user environment while providing clear communication about account status.

Conditions for Automatic User Deactivation

Automatic user deactivation in Bizman is governed by specific conditions designed to identify inactive accounts and ensure that only active and relevant users retain access. This feature underscores our commitment to data security, system optimization, and user satisfaction. The conditions are as follows:

1. Account Creation Date
   Accounts created more than three months ago are subject to review for inactivity. This criterion helps focus on older accounts that may no longer be in use.

2. Administrative Privileges
   Non-administrative accounts are prioritized for deactivation, as administrative users often play critical roles in platform management and are less likely to be inactive.
   
   

3. Reactivation History
   If a previously deactivated account has not been reactivated within 14 days, it remains eligible for permanent deactivation. This way, only users with ongoing relevance to the platform are retained.
   
   

4. Inactivity Period
   Accounts with no recorded activity, such as worklogs or clock-in/clock-out data, for a period of six weeks are considered inactive and marked for deactivation. This helps maintain an efficient and secure system by removing dormant users.
   
   

These criteria collectively ensure that inactive accounts are identified and managed systematically while aligning with Bizman’s focus on security, performance, and active user engagement.

Importance of the User Deactivation Feature

The user deactivation feature plays a crucial role in safeguarding data security by reducing the risk of unauthorized access. Accounts with no recent activity are potential vulnerabilities, as they may be exploited to gain access to sensitive information stored within the platform. Deactivating these accounts ensures that only active and authorized users can interact with the system, enhancing overall security.

This feature also contributes to system efficiency and user experience. Inactive accounts can clutter the database and consume valuable resources, slowing down operations. Removing these accounts optimizes performance, creating a faster and smoother experience for active users.

Additionally, a streamlined interface with up-to-date user records benefits both users and administrators. For returning users, the reactivation process is designed to be seamless, allowing them to regain access with minimal disruption. Together, these factors make the user deactivation feature an essential tool for maintaining a secure, efficient, and user-friendly platform.